Name: Phytosanitary certificate | Mycelia
Brand: Services
SKU: DOC_FYTO
Price: 78.00 EUR
Availability: InStock

Phytosanitary certificate

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Mushroom species

Limited stock available.

All prices on this website are EX WORKS = VAT and transport cost are not included. More information see below.

A phytosanitary cerficate is a document which proves a number of things:

the identity of the species shipped
the shipped living product is axenic = free from contaminations

This is a very important document for every customs. There is no country in the world where we can ship mycelium without a phytosanitary certificate, with the exception of the other EU memberstates + a selected number of trusted trade partners such as the UK and CH. A mycelium shipment without a correct phytosanitary certificate will be destroyed by the customs.

In some countries (e.g. the US), such a certificate can be issued by the companies themselves, but in Belgium and in most countries, this document is issued by the government.

Important to know about these certificates:

We can only obtain a phytosanitary certificate if we get an import permit, specifying the species, the importer and the company from which it is imported. An import permit is often valid for a longer period, for example 1 year.
A phytosanitary certificate, once issued, is only valid for a VERY limited amount of time
Each shipment requires a new phytosanitary certificate, regardless of the shipped quantity

Shipments inside the European Union (including Northern Ireland): Free trade zone, only delivery note required. We provide this document as a free service.

Shipments to Switzerland (CH) and United Kingdom (UK): Standard export documents (packing list + invoices) required. Import permit and phytosanitary certificate are not required. All standard documents are provided by us as a free service.

Shipments to the rest of the world: Mycelium cultures, spawn and other mycelium products are living organisms. They will be treated similarly to “plant seeds” by your customs officials. They cannot be shipped without the proper documents. Getting these documents will require an effort on both your and our side, and it will add to the cost of your invoice. Which document requirements should you expect? The majority of countries require the following:

Standard export documents (packing list + invoices). All standard documents are provided by us as a free service.
For most countries, you will need to apply for an import permit for mycelium from Belgium from your relevant official office (usually the Ministry of Agriculture or equivalent). Important: your import permit must specify exactly what you intend to import. You need to send us a copy of this import permit.
With this copy, we can apply for a phytosanitary certificate. The cost of this certificate is 78,00 EUR and is added to the invoice. This document is valid for 1 shipment only, regardless of the product(s), the shipped quantity or the strain(s). Part of this cost (30 EUR) is an administrative cost from our side.

We can request a phytosanitary document only after we have received a scan of your import permit. Getting an import permit is sometimes a slow process. This may cause a significant delay to your mycelium shipment.

Exceptions:

On rare occasions, countries also require extra documents such as a certificate of origin (Maghreb, Middle-East, etc), or other documents. At your request, we will apply for this certificate. This document costs 30 EUR. In some cases, a EUR.1 document can be a solution – see below.
Some countries have specific restrictions on importing mycelium products, such as New Zealand and Australia (or Australia list 2)
If there are trade agreements between your country and the EU, we can add a EUR.1 document to your export documents upon your request at a cost of 40 EUR per shipment. This reduces the import duties you will need to pay and may reduce the paperwork in general.
If you have questions about restrictions or extra documents, ask your own government officials. We do not know every possible restriction worldwide.

Customers in Belgium: you are charged 6% VAT on mycelium products and 21% VAT on other products (including transport and document costs). No exceptions.

Customers inside the EU: you are charged 6% VAT on mycelium products and 21% on other products (including transport and document costs) unless if you can provide us a valid European VAT-number. Fill out this number in your personal account on this website. If you have a valid EU VAT-number, you will not pay VAT on your invoice. Not sure if you number is valid? Check the VIES website.

Customers outside of the EU: you do not pay VAT to us, as long as we have export documents. If we have to ship your goods to a location in the EU (including Belgium), we do not have such documents. In that case, you will need to pay VAT: 6% on mycelium products, 21% on other products (including transport and document costs).

Mycelium is extremely sensitive to transportation. Our biggest enemy is temperature. When mycelium is transported in warm conditions (> 5°C – 41°F), it will start to grow. As a result, it will self-heat. The larger the volume, the worse this effect. This causes 2 main problems:

Ageing of the mycelium. The mycelium gets old quickly and this reduces the quality.
A bag of spawn for example can overheat to the point of death in less than 24 hours.

We cannot ship every product to every place in the world, all year round. For this reason, this website cannot calculate your prices automatically. You will receive your personal transport price through email.

We will propose the best transport option for you.

Keep cool courier: We do not offer this service. Very expensive, no guaranteed cold chain.
Regular courier: Our favorite shipping option for small shipments < 150 liters. We will add a temperature logger and/or a gelpack to your shipment if needed. When it is too hot (> 20°C – 68°F), we cannot ship and your shipment will be postponed. Our shipper is usually DHL, they will send you a Track & Trace code in an email.
Keep cool road transport: Our favorite shipping option for quantities > 150 liters of spawn. We organise these transports for you all year round – we do not charge you for this service, but we will charge you for the shipping cost itself. We can add a temperature logger upon request.
Keep cool airfreight: Only if there is really no other alternative. Good to know:
- It is very expensive, typically the cost of transport is 3-5 times higher than the cost of the goods.
- We do not organise this transport for you beyond the Belgian airport.
- We do not take responsability beyond the Belgian airport. We advise you to get a good insurance.
- It’s your responsibility to inspect if the shipment has any damage. There is a strict protocol how to do this. Read our FAQ’s for the correct protocol.
- We only accept shipments if there is a direct flight from Belgium.
- We remain responsible for the quality of the goods as they leave Mycelia. Our traceability system will prove the freshness of the mycelium at departure, and the temperature logger will register the temperature during the entire journey.
- We cannot assist with claims regarding overheated or otherwise damaged mycelium.
- We deliver the correct documents with our goods. We cannot be held responsible for shipments being delayed because of additional customs’ requirements.

MOTHER CULTURE | STAGE 1

PETRIDISHES, TEST TUBES AND CRYOVIALS

Transported by courier. Cultures and cryovials are less sensitive to overheating than spawn and can be shipped all year round as long as the outside temperature is below 30°C (86°F) and as long as they are kept out of the sun.

MOTHER SPAWN | STAGE 2

BOTTLE AND LIQUID

Transported by courier. Bottles are not so sensitive to overheating and can be shipped most of the year as long as the outside temperature is below 30°C (86°F) and as long as they are kept out of the sun.

MOTHER SPAWN | STAGE 3

5000 ML BAG

WEIGHT PER BAG: 2,8 – 3,5 KG (DEPENDING ON RECIPE)

Courier freight
Not refrigerated. No shipments during summer.

4 bags/box = 20 litres = 11,2 to 14 kg

Pallet freight (>18 bags) Refrigerated transport all year. Fixed price per pallet depending on delivery address.

3 bags/box = 25 litres = 8,4 to 10,5 kg
36 boxes/europallet = 108 bags = 540 liters = 302 to 378 kg

SPAWN | STAGE 4

5L BAG

WEIGHT PER BAG: 2,8 – 3,5 KG (DEPENDING ON RECIPE)

Courier freight
Not refrigerated. No shipments during summer.

4 bags/box = 20 litres = 11,2 to 14 kg

Pallet freight (>24 bags)
Refrigerated transport all year. Fixed price per pallet depending on delivery address.

5 bags/box = 25 litres = 14 to 17,5 kg
36 boxes/europallet = 180 bags = 900 liters = 504 to 630 kg

10L BAG

WEIGHT PER BAG: 5,6 – 7 KG (DEPENDING ON RECIPE)

Courier freight
Not refrigerated. No shipments during summer.

2 bags/box = 20 litres = 11,2 to 14 kg

Pallet freight (>12 bags)
Refrigerated transport all year. Fixed price per pallet depending on delivery address.

2 bags/box = 20 litres = 11,2 to 14 kg
48 boxes/europallet = 96 bags = 960 liters = 538 to 672 kg

Prices of larger quantities are to be discussed on a personal level.

1L BAG

WEIGHT PER BAG: 0,5 – 0,68 KG (DEPENDING ON RECIPE)

Courier freight
Not refrigerated. No shipments during summer.

20 bags/box = 20 litres = 10 – 13,6 kg

Pallet freight (>120 bags)
Refrigerated transport all year. Fixed price per pallet depending on delivery address.

20 bags/box = 20 litres = 10 – 13,6 kg
36 boxes/europallet = 720 bags = 720 liters = 360 – 490 kg

50 GR BAG

WEIGHT PER BAG: 50 GR

Courier freight
Not refrigerated. No shipments during summer. .

100 bags/box = 5 litres = 3 to 3,5 kg

Pallet freight (>600 bags)
Refrigerated transport all year. Fixed price per pallet depending on delivery address.

100 bags/box = 5 litres = 3 – 3,5 kg
36 boxes/europallet = 3600 bags = 180 liters = 108 – 126 k

WOOD DOWELS - 50 PCS.

WEIGHT PER BAG: 0,14 – 0,15 KG

Courier freight
Not refrigerated. Limited risk of overheating, even in summer.

80 bags/box = 4000 pcs. = 11,2 – 12 kg

Pallet freight (>480 bags)
Refrigerated transport all year. Fixed price per pallet depending on delivery address.

80 bags/box = 4000 pcs. = 11,2 – 12 kg
36 boxes/europallet = 2880 bags = 144.000 pcs. = 403 – 432 kg

WOOD DOWELS - 1000 PCS.

WEIGHT PER BAG: 2,8 – 3 KG

Courier freight
Not refrigerated. Limited risk of overheating, even in summer.

4 bags/box = 4000 pcs. = 11,2 – 12 kg

Pallet freight (>24 bags)
Refrigerated transport all year. Fixed price per pallet depending on delivery address.

5 bags/box = 5000 pcs. = 14 – 15 kg
36 boxes/europallet = 180 bags = 180.000 pcs. = 504 – 540 kg